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TERMS AND CONDITIONS

DESCRIPTION:

This agreement is between the ‘company’ Tipi Ibiza and the ‘client’ the person booking and hiring the equipment from the company. The ‘equipment’ referred to is the tipi(s) and all other materials specified on invoice. The ‘period of hire’ is the period between erection and dismantling. The ‘hire charge’ is the amount payable by the client to the company as specified on the invoice. The ‘invoice’ is the form issued by the company to the client requesting payment of the hire charge and containing details of the equipment and period of hire.

CONDITIONS:

All bookings are accepted subject to the terms and conditions of hire stated below. The client by authorizing and allowing work to proceed is deemed to have acknowledged this.

The company undertakes;
•    To deliver equipment and erect it on or before setup date shown on the invoice.
•    To dismantle and remove the equipment from the site and/or after the dismantling date shown on the invoice.

The client undertakes;
•    to pay the deposit and the balance in accordance with the invoice. The company reserves the right not to provide the equipment should payment not be received.

•    to provide the company with either a plan showing the position in which the equipment is to be erected and all underground services and any apparent obstacles or to make available a representative on the site for that purpose. In the absence of both then the company having erected the equipment where it thinks fit shall be deemed to have completed the contract. In any event, the client not the company will be responsible for any damage to underground cables or pipes.

•    to obtain permits from any authorities who are or maybe concerned and to make application where necessary to the planning authority, police, fire department and any other similar authority or organization. Any cost incurred in delays or modifications in the work arising from the absence or misrepresentation of all such necessary permissions and permits shall be payable to the company by the client.

•    where appropriate to obtain a license from the local authority. Any requirements under the license must be notified to the company in writing at least 28 days prior to the erection. Should the company for any reason be unable to comply with these requirements then the client shall be notified and the contract shall be deemed to have been cancelled by the client.

•    not to enter the equipment whilst it is being erected or dismantled by the company.

•    to keep any part of the equipment that is a tent completely closed and secure and particularly any door fastenings when not in use.

•    not to use any lighting, heating, cooking or any other gas or electrical appliances of any kind without written consent of the company.

•    not to light or allow to be lit any fire, candle, or other naked flame within or close to the equipment without the prior written consent of the company.

•    not to tamper with structure or any part of the equipment and in particular not to affix or suspend any item whatsoever without the prior written consent of the company.

VARIATIONS

•    The hire charge is based on the assumption that the client provides a firm and level site of ground (or some other material not impervious to stakes and able to absorb rainwater), and is served by a firm access road adjacent to the site with adequate hard standing for commercial vehicles is free from flooding, trees and overhead obstruction. If this is not the case or if the client wishes the company to erect the equipment in a different position on the site to the one indicated by the client to the company at the time of booking and in either event the cost to the company are subsequently increased by reason of added labour costs or any other factor the company may increase the price in accordance with the company’s published price list and appropriate hourly labour rates.

•    The company will use all reasonable endeavours to supply the client with the equipment, where this is not possible the company will notify the client as soon as possible with any changes to the design and specifications of the equipment, and where changes are fundamental the client may terminate this contract and any deposit paid will be refunded.

LOSS OR DAMAGE OR EXCESSIVE SOILING

•    The client shall throughout the period of hire be responsible for the maintenance and safe keeping of the equipment

•    The client must be satisfied with the equipment before use and should notify the company of any miscounts, incorrect deliveries or unacceptable equipment before use

•    The client shall indemnify the company against the full value of any loss, damage or excessive soiling howsoever caused unless caused by negligence by the company.

UNDERSTANDING

•    The hire charge does not include making well any repairs to the site unless caused by the negligence of the company’s agents or contractors.

•    The client will pay 50% of the hire charge stated on the invoice upon confirmation of booking. Full payment should be made 14 days prior to the event stated on the invoice.

•    All sums payable under this agreement, unless otherwise stated are not inclusive of I.V.A / V.A.T and other duties and taxes.

CANCELLATION

•    Either party shall have the right to terminate this contract without penalty within seven days from the date of booking, subject to the written confirmation of such determination being given to one party to the other within such period. In the event of such termination by either party the company shall refund to the client all sums paid by the client to the company by the way of deposit or otherwise.

•    Once the seven days referred to has passed, should either party cancel the contract, compensation will be paid 50% of the hire charge save that if it is cancelled within 28 days prior to set up date shown on the invoice the compensation will be the hire charge.

•    If the client cancels pursuant to the proceeding clause and the company is able to re let the equipment then the client shall not pay the full cancellation charge but, an administration charge based on the costs incurred by the company in re letting the equipment which in any event will not exceed 20% of the hire charge.

EXCLUSION OF LIABILITY

•    The company will make every effort to complete the erection of the equipment on or before the set up date shown on the invoice provided that the client has complied with the undertakings set out above. If the equipment is not erected on or before the set up date shown on the invoice the client shall have the right to withdraw and the company shall return all monies paid. If the equipment is not erected because of delays due to weather or other circumstances beyond all reasonable control the company shall not be liable to pay further compensation to the client.

•    The company will take all reasonable care to avoid damage to the clients own equipment, but cannot be responsible for any loss suffered by the client in the respect thereof other than as a result of the negligence of the company’s agents or contractors.

THIRD PARTY LIABILITY

The company will not be responsible for and the client will indemnify the company against all claims for the injuries to persons, or loss or damage to property howsoever caused unless it be proved that such injury or damage was caused by faulty material or workmanship or negligence on the part of the company.

OTHER

The company cannot be held responsible for the affects of adverse weather conditions.